A check-in record that stands up after the tenancy ends.
Prove the condition of a property at a specific time with a timestamped pack of inventory, photos and readings, instead of relying on editable photo metadata.
Evidence record
Property & Insurance
The problem
What makes this hard to prove today
Most evidence problems are not about whether a file exists. They are about whether you can show what it was, when it existed and that it has not changed since.
EXIF dates are trivial to change
A three-year-old photo can be passed off as this week's check-in with a basic metadata editor.
Images can be altered with AI
Inpainting can remove or add damage while leaving the surrounding metadata intact.
Adjudicators decide on paper
Deposit disputes are decided within a short window on the written and visual evidence submitted.
Records must survive for years
Tenancy and construction evidence can be needed long after a SaaS workspace has purged or charged for retention.
What you get
An evidence pack you can actually use
IP Vault produces the sealed record. Your team keeps control of the files and decides who receives the verification link.
A room-by-room pack
Inventory PDF, indexed photos and meter readings sealed together as one evidence record.
A trusted time anchor
The pack is timestamped through the qualified authority and anchored to Bitcoin.
Your own long-term archive
Save the ZIP and proofs to Google Drive, OneDrive or local storage under your retention policy.
A link for the other side
Share a verification record with a tenant, landlord, insurer or adjudicator.
How it works
Three steps, no new storage platform
Capture the condition
Collect the inventory, room-indexed photos and meter readings as you normally would.
Seal the check-in pack
The files are hashed, bundled and timestamped as a single evidentiary record.
Store and share the evidence
Keep the archive in your own storage and share the verification record when a dispute or claim arises.
Regulatory context
Built for tenancy and property evidence
IP Vault supplements, and does not replace, the evidence rules of TDS, DPS, mydeposits or any insurer.
Who it is for
Built for teams that have to show their work
Common questions
The short answers
Can this stop someone editing a photo?
How long can we keep the record?
Can tenants verify it?
Does it replace our inspection software?
Create the record now, decide who sees it later
Start with a single protection run. Keep the archive, share the verification link, and add revisions when the work changes.
Other solutions